Creating Rates in Briefcase

Creating Rates

In order to add rates in Briefcase you'll need to navigate to the 'Rates Matrix' tab within 'Settings' and press the 'New Rate' button.

Clicking on an existing rate or creating a new rate will bring up a pop-up to allow you to create/edit the rate. You can delete existing rates by pressing the 'Delete' text at the bottom of the pop-up, alternatively to duplicate an existing rate press the 'Duplicate' button. Once you have finished your changes press the blue 'Done' button.

Name Enter in the name for the rate you are setting up. Keep in mind that this is an internal reference to the name only.
Track Time This checkbox defines whether time can be tracked - If this is left unchecked no time entries or tasks will be set against this rate.
Category This dropdown will display existing categories or if you select 'Other' will allow you to add in a new category. Categories in the dropdown only appear if there are other rates with that category assigned.
Sell product/
service
This checkbox defines how the rate can be used in Briefcase. If selected you will be able to use this rates in Estimates and Invoices. You will also then have the following options available to you:

Sale price/rate Enter in the sale rate for the product/service, alternatively you can also enter in a mark up percentage if you are unsure of the cost.
Income Account Enter in the Account code or Product/Service from your accounting system that matches this rate.
Tax Select in the drop down the tax type that applies to this rate
Purchase product/service This checkbox defines how the rate can be used in Briefcase. If selected you will be able to use this rates in Purchases and Invoices. You will also then have the following options available to you:

Cost price/rate Enter in the rate cost or leave this blank if you are unsure of the cost.
Expense Account Enter in the Account code or Product/Service from your accounting system that matches this rate.
Tax Select in the drop down the tax type that applies to this rate

 

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